How to: Check in and check out of a hotdesk

How to: Check in and check out of a hotdesk

Requires OfficeMaps Professional

In a hotdesk environment, a user needs to be able to find a desk, check in to the desk, and at the end of the day, check out of the desk.

There are 4 ways for a user to check in and out of a desk.

  1. Web browser on a PC, laptop or tablet
  2. Mobile app on an iOS or Android device
  3. Touch screen kiosk located within the workplace
  4. Scan a QR code attached to a desk




Check in via the web browser

Step 1 - Select a desk to check in to

  • Click on the 'Check In' button located on the function bar. This can be found under the floor number or level name
  • Any desks that are available to check in to are shown with a green background and are labeled 'Check In'
  • Click on an available desk to continue


Step 2 - Choose a check in duration

  • Select the required check in duration
  • Click the button labeled 'Check In' to finish






‍Check out via the web browser

  • On the map, click on the desk that has your name displayed on it
  • Click on the button labeled 'Check Out' to finish


‍Check in via the mobile app

Step 1 - Select a desk to check in to

  • From the 'Me' menu, tap the button labeled 'Check In'
  • Any desks that are available to check in to are shown with a green background and are labeled 'Check In'
  • Tap on an available desk to continue


Step 2 - Choose a check in duration

  • Tap the required check in duration
  • Tap the button labeled 'Check In' to finish


‍Check out via the mobile app

  • From the 'Me menu, tap the button labeled 'Check Out'


    • Related Articles

    • Installation Pre-Start Check

      DNS Records Ensure that you have created the DNS records and directed them to the Web Server that you will be using to host OfficeMaps (see Server Requirements for more information). Web Certificate/s (optional) If you wish to use https, ensure that ...

    • Introduction - A quick tour of OfficeMaps

      Let's take a look around OfficeMaps and discover where to find people and things, easily. OfficeMaps has been created to make it super easy for everyday users to find colleagues, desks, offices, meeting rooms and lots of other 'stuff' quickly. We'll ...

    • How to: Create a new Asset Type

      To create a new Asset Type: Click on the arrow on the left top corner (on top of your username). Click on the 'Preferences' button.  Click on the 'Assets' button on the left side bar. Click on the 'Add Asset Type' blue button. Asset Configuration A ...

    • How to: Disable Reservations for Individual Assets

      OfficeMaps now allows Administrators to Disable Reservations for Individual Assets. In some cases, you may wish to completely disable reservations of particular assets while still allowing check in to them. Some examples of this might be: Disable the ...

    • Configuring desk reservations

      Requires OfficeMaps Professional For information regarding how to create and manage a reservation please see this article https://help.officemaps.com/portal/en/kb/articles/how-to-create-and-manage-desk-reservations Reservations allow users to select ...