How-to: Create and manage desk reservations

How-to: Create and manage desk reservations

Requires OfficeMaps Professional
For information on how to enable reservations and to configure reservations options, please see this article: https://help.officemaps.com/portal/en/kb/articles/reservations

Many users require the ability to reserve a desk for some day in the future. 

There are 2 methods for creating a desk reservation:

  1. Web browser on a PC, laptop or tablet
  2. Mobile app on an iOS or Android device 





Creating a reservation in the browser client

  1. Find a desk that you would like to reserve and hover your mouse pointer over its name. The desks availability calendar will be displayed
  1. Dates shown in green are available. Dates shown in orange are already reserved by you and dates with a cross are unavailable. Click on an available date to confirm your reservation. 
  1. Your reserved date will now be shown in orange.
Create a desk reservation



Viewing reservations in the browser client

  1. To show your upcoming reservations, click on your name in the top left corner.
  2. Reservations dates are shown in your profile.
  3. Click on a date to view more information about your reservation.
  4. Click on the desk name to view the desk on the map.
View upcoming reservation details


Cancelling a reservation in the browser client


  1. To show the reservation that you wish to cancel, click on your name in the top left corner.
  2. Click on the date of the reservation that you wish to cancel.
  3. Click 'Cancel Reservation' and then confirm.
Cancelling a reservationCancelling a reservation




Creating a reservation in the mobile client


  1. From the main menu, tap on 'Reserve'.
Create a reservation
  1. Tap on 'Click to select a date'.


  1. Select the date for your reservation from the calendar by tapping it.
  2. Tap 'Select'.
  3. Tap on 'Click to select a site level'.
  4. Select the site and level that you wish to book a desk for.
Select the site and level to reserve a desk
  1. Tap 'Click to select a Desk'.
  2. Tap on the desk to reserve.
Choose a desk

  1. Tap 'Reserve'


View and cancel reservations in the mobile client


  1. Reservations can be viewed by tapping on the 'Reservations' tab on the main menu.

Reservations are found under the reservations tab
  1. To cancel a reservation, select the reservation date and tap on 'Cancel'
  2. Tap on 'Yes, please cancel'
Cancel a reservation


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