How to: Neighbourhood Restrictions

How to: Neighbourhood Restrictions

This feature is per site level. So each site level you want to enforce restrictions on, needs to be done manually on each.

OfficeMaps now allows administrators to restrict reservations and Check-in by Neighbourhoods.

Reservations and Check-ins can be restricted on site levels where Neighbourhoods are associated with one or more Departments in site level Settings. The user's Department membership will determine which Neighbourhoods they can use.

To enable restrictions Administrators will have to configure Neighbourhoods and Departments.

How to configure Neighbourhoods - Click on the Main Menu at the top left-hand corner of the screen and choose the option Preferences -> Neighbourhoods. You will see a list of Neighbourhoods already added to the system. To delete any of these that do not apply to your organisation, simply click on the X on each row and confirm the deletion. (noting assets can only be associated with 1 neighbourhood).



How to configure Departments - Click on the second tab in the left hand panel to see the Department Tree. You will see a number of example departments that come with your initial configuration. Right click on each one that you want to remove in the Department Tree and select the option Delete. (a person can be in multiple departments).



To Enable Reservation and Check-In Restrictions go to:
  1. Click on the menu in the top left corner (Company Name).
  1. Click in Preference. 
  1. Click in Allocations.
In Allocations scroll down to Neighbourhood Restrictions like the image below:



The most common configuration for Neighbourhood Restrictions would be Enable Neighbourhood Reservation Restrictions and let Check-in Restrictions Disable. 

With this configuration you can have people not being able to reserve desks on neighbourhood that doesn't belong to their departments, but if they come to the office and there is desks available in different neighbourhoods they are still able to check-in to any desks.

After having Neighbourhoods and Departments set it up and turning the feature on in Preferences, you can link both Neighbourhood and Departments together following the steps below:
  1. Click on the level in the location you want to create the restriction.
  1. Right click on the level. 
  1. Click on the 'Settings' button.
In the settings scroll down to Neighbourhood Area like the image below:



Click in the 'Add Neighbourhood' button and select the Neighbourhood and the Department you want to link to create the restriction.

  • Unless the option 'Exempt Administrators from Neighbourhood restrictions' is enabled, OfficeMaps Administrators and Instance Administrators will have the same restrictions applied to them as if they were standard users.

  • Where the option 'Exempt Administrators from Neighbourhood restrictions' is enabled, an Administrator will be able to Reserve or add a booking for an asset for another user, even if restrictions prevent that person from adding it themselves.

  • If a person has a reservation for an Asset, and that asset has restrictions preventing the person from checking in, that reservation will be allowed to check in. (as an administrator may have created it, or it was created before restrictions were applied).


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