How do I create or change an asset type?

Need a new kind of bookable item, like a standing desk or a car park? This article shows you how to create and change asset types, which set the icon, how it looks on the map and whether people can check in to it or reserve it.

Note: Changes to an asset type apply to every asset of that type, on every floorplan.

Open asset types

Click Admin, then Administration.
Under Settings, click Assets.

The Asset Types list shows each type with its order, icon, and whether it’s the default type and whether it counts as a desk.

Add an asset type

Click + Add. The New Asset Type panel opens.
Fill in the settings (see the table below).
Click the save icon (the disk) at the top of the panel.

Change an asset type

Click the pencil next to the type. Its settings open in a panel on the right.

The Hot Desk asset type, open for editing.

To close the panel, click X.

What each setting does

Setting	What it does
Asset Type	The type’s name, for example Hot Desk.
Order	Where the type appears in lists. Lower numbers come first.
Is Default	Marks this as the default asset type.
Is Desk	Counts assets of this type as desks in dashboards and reports.
Icon Source, Icon, Icon Color, Icon Size, Icon Rotate	The icon shown on the map, and its colour, size and angle.
Badge display mode	How much detail the asset’s label shows on the map.
Asset title font size, Person text font size	The size of the asset name and of the allocated person’s name on the map.
Hide Label, Hide Capacity, Hide Max Booking, Hide Icon	Hide these details on the map.
Can Check In	Lets people check in to assets of this type.
Can Reserve	Lets people book assets of this type for a future day.
Multiple Allocations	Lets more than one person be allocated to the same asset.
Is Floater	Marks assets of this type as floaters.
Max Booking Time (Hrs)	The longest booking allowed for this type, in hours.
Periods Available	The check-in lengths people can choose, such as 2 hrs, 4 hrs or Today.

Map display, check-in and reservation options for a type.

Add extra fields to an asset type

Extra fields hold more information about each asset, such as a network port number or a list of features.

Select the asset type.
Scroll down to Additional Fields for type name.
Click + Add and fill in the field label and type.

For each field you can choose:

Can Group By: lets reports group assets by this field.
Only Admin Visible: hides the field from everyone except administrators.
Visible On Map Pop-Up: shows the field in the panel that opens when someone clicks the asset on the map.

Additional fields for the Hot Desk type.

You then fill in the values for each asset on its details page. Click the asset on the map, then View Details, then Edit.

Delete an asset type

Click the pencil next to the type.
Click the bin icon at the top of the panel.