How do I make someone an admin?

Need to give someone admin rights, or limit what they can change? This article explains the five roles in OfficeMaps, how to give someone a role, and how to let someone manage only their own department.

The five roles

Role	What they can do
Non User / Disabled	Can’t log in. Their details are kept for reference, for example after they leave or while they’re on long leave.
Guest	A limited account that can’t edit its own profile. Used for kiosks and read-only guest links.
User	The standard role. Can view people, locations, departments and assets, book and check in, and set their own status and profile.
Administrator	Everything a user can do, plus set up locations, floorplans, departments, assets and people, and change Administration settings.
Instance Administrator	Everything an administrator can do, plus view and change your subscription and account details.

Give someone a role

When you add them: choose the Role in the New Person panel.

For someone already in OfficeMaps: open their profile, click Edit, change Role and click Save.

For several people at once: in Admin › Administration › People, click Bulk Edit, select the people and choose Change Role to User or Change Role to Non-User/Disabled.

See who has each role

In the People list, click Filter and choose a role, for example Administrator.

Department administrators and managers

These are set on each department, not as a role.

Department administrators can manage the people in their department, even if their role is only User. For example, they can check people in their department out of a desk.
Managers are shown on the department page so people know who leads the team.

To set them:

Click Explore, then Department, and open the department.
Click Add Administrator or Add Manager and choose the people.

Managers and Administrators on a department page.

See How do I set up departments? for more.

Tips

Keep the number of administrators small. They can change settings that affect everyone.
Use Non User / Disabled rather than deleting someone if you might need their history later.
The top of the People list shows how many active users you have and how many your plan allows.