Already using OfficeMaps and moving to the new version? Your offices, floorplans, people and bookings come across as they are, so there's nothing to set up again. This checklist covers what every admin should check before your people start using the new OfficeMaps, with a link to the steps for each.
Note: Reports and the Administration settings still open in the classic screens for now, so some steps below will look familiar.
1. Find your way around
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What's new in OfficeMaps?
See what has changed for you and your people. -
What's on the Home screen?
Learn the new top menu. Reports, Administration and Home Dashboard are now under Admin. -
How do I find a level and its admin tools?
A level's settings, photos, information and alerts now live on its own page. -
What can admins do on the floorplan?
Find view settings, map views and edit mode on the right of the map.
2. Set up Home for everyone
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How do I change what everyone sees on Home?
Home is the first thing people see. Choose and save its widgets before they log in.
3. Review your level pages
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How do I edit a level's information?
Level information is now front and centre. Check details like building access and parking are up to date. -
How do I add photos to a level?
Photos show at the top of each level page, so people know what to expect. -
How do I post an alert on a level?
Alerts now pop up when people open the map. Remove or end any that are out of date.
4. Set up floorplan views
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How do I save a floorplan view?
Saved views show as buttons on every floorplan. Add views such as Hot Desks or Emergency.
5. Check statuses and profiles
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How do I add or change a status?
Statuses now show in search results and on Home. Check the list and the default. -
How do I choose what shows on people's profiles?
Check which fields people can see and edit on the new profile page.
6. Check your booking rules
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How do I change the booking rules?
People can now check in as soon as they book for today. Make sure your check-in and cancellation rules still suit you. -
How do I book a desk for someone else?
Booking for a colleague now starts from New Booking on the floorplan.
7. Tell your people
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How do I book a desk?
Booking has changed the most, so share this one first. -
How do I set my status and workday plan?
Help colleagues see where everyone is working.
For everything else your people do day to day, see Using OfficeMaps.
Adding a new office or level?
See How do I set up OfficeMaps?